CALENDAR OF ACTIVITIES

Particulars	Schedule
Examination Committee Meeting	June / December
Generation of Register Number and Nominal Roll for I-year programs	September
Continuous Assessment Tests I, II, and III commence respectively on the 30th, 60th, and 80th working day of every semester	August / September / October
	January / March / April
Issue of Examination Applications and Exam Galley	September / October
	February / March
Release of Timetable for End Assessment Examinations	October / March
Attendance Proforma & Internal Mark Statement	7 days before the commencement of End Assessment Examinations
Issue of Hall Tickets	3 days before the beginning or end of Assessment Examinations
End Assessment Examinations – Practical & Theory	October - November
	March - April
Publication of Results	On the college website – within 10 days from the last date of examinations
Receipt of applications for revaluation / re-totaling / obtaining photocopies of answer scripts	7 days from the date of declaration of results
Special Supplementary Examinations for final year students	July
Issue of Grade sheets	December June

Examination Committee

The Examination Committee is a pivotal statutory body constituted at CIMAT in accordance with the guidelines laid down by the University Grants Commission (UGC) and Bharathiar University. This committee serves as the central authority for overseeing and sanctioning all critical examination- related processes, ensuring they are conducted with fairness, transparency, and adherence to academic standards. To effectively manage the examination cycle, the committee convenes formally twice each semester, with additional meetings scheduled as necessary.

Key Functions & Responsibilities

The committee is entrusted with a wide range of crucial decision-making responsibilities, including:

1. Finalizing the Examination Schedule: Approving the detailed calendar for all Continuous Internal Assessment (CIA) tests and End Assessment Examinations (EAE).

2. Approving Student Nominal Rolls: Scrutinizing and granting final approval to the official list of eligible students registered for various programs and examinations.

3. Course Code Finalization: Reviewing and ratifying the course codes and the comprehensive list of courses offered for the current academic semester.

4. Valuation Planning: Scheduling the dates and processes for the centralized valuation of answer scripts and the subsequent result declaration.

5. Strategic Oversight: Addressing any other matters pertinent to the smooth, fair, and efficient conduct of all examinations.

Committee Members (2025-2026)

The committee comprises senior academic administrators, faculty members, and student representatives to ensure a balanced and holistic perspective.

S.No	Name	Designation	Category
1	Dr.V. Latha	Principal	Chairmanr
2	Dr. Y. Babu Vinothkumar	Controller of Examinations	Member
3	Prof Grace Antony Rose	Assistant Controller of Examinations	Member
4	Dr.C.Subha	Associate Professor	Member
5	Ms.Selvanayaki	Support Staff	Member
6	Harini	II MBA Student	Representative
7	Dhanush PC	I MBA Student	Representative

Examination Grievance Redressal Committee

Our Commitment: A Fair and Responsive System The Office of the Controller of Examinations at CIMAT is steadfastly committed to a transparent, time-bound, and efficient examination process. Central to this commitment is the Examination Grievance Redressal Committee. This dedicated cell ensures that every student has a clear, confidential, and judicious channel to voice their concerns and seek resolutions for any examination- related issues. We believe that a robust grievance mechanism is essential for maintaining trust and upholding the integrity of our academic assessments.

Functions of the Committee

The primary function of the committee is to receive, investigate, and resolve complaints lodged by students in a fair and impartial manner. The cell is empowered to: 1. Look into the merit of any examination-related grievance. 2. Address matters of harassment related to the examination process. 3. Provide guidance and clarity on examination procedures, schedules, and results. 4. Ensure all grievances are resolved systematically, effectively, and in a timely fashion.

What Grievances Do We Address?

The committee is structured to handle a wide range of concerns throughout the examination lifecycle:

1. Pre-Examination Grievances:

Online Form Issues: Technical difficulties such as not finding backlog subjects, errors in elective subject choices, server breakdowns, or incorrect subject interchanging while filling out End Assessment Exam forms. Schedule Conflicts: Issues related to overlapping exam dates in the provisional timetable. Guidance & Clarification: Providing need-based guidance on the schedule and pattern for both theory and oral/practical examinations.

2. Post-Examination Grievances:

Result Guidance: Expert guidance on the processes for re-totaling (rechecking), obtaining photocopies of answer scripts, and applying for re-evaluation. Review Support: Faculty members advise students on their photocopied answer scripts, helping them determine if their case is worthy of seeking formal re-evaluation or redressal. Our Transparent and Time-Bound Process The mechanisms for addressing grievances are designed to be student-centric: 1. Transparency: Every step, from application for a photocopy to the revaluation process, is conducted as per clear, published guidelines. 2. Efficiency: Activities are performed systematically and on time, ensuring minimal anxiety and delay for the student. 3. Feedback: Grievances are conveyed to the relevant authorities promptly, and feedback is provided to the students.

How to Raise a Grievance?

Students with a genuine concern can approach the committee through multiple, accessible channels: 1. In-Person Meeting: Students may approach any designated department member or the Officer-in-Charge of the Students’ Grievance Cell for a consultation. 2. Suggestion Box: For those unwilling to appear in person, written grievances can be dropped in the dedicated letterbox/suggestion box located at the Administrative Block. 3. Email: Grievances can be sent directly via email to the Officer-in-Charge at grievance.exam@cimat.ac.in. We encourage students to come forward with their concerns. The Examination Grievance Redressal Committee is here to ensure your voice is heard and your academic journey is fair and just.

Members of Examination Grievance Redressal Committee

S.No	Name	Designation	Role
1	Dr. V. Latha	Principal	Chairperson
2	Dr. Y. Babu Vinothkumar	Controller of Examinations	Member
3	Prof. Grace Antony Rose	Assistant Controller of Examinations	Member
4	Dr. C. Subha	Head of the Department	Member
5	Dr. S. Ramachandran	Senior Faculty	Member
6	Prithiviraj K	II MBA Student	Student Representative
7	Sandhiya K	I MBA Student	Student Representative

How to Raise a Grievance: Students can approach department members in person, use the suggestion box in the Administrative Block, or send an email to grievance.exam@cimat.ac.in.

RESULT PASSING BOARD

The Result Passing Board is a pivotal academic body within the examination framework of Coimbatore Institute of Management and Technology (CIMAT). Constituted in accordance with the guidelines of Bharathiar University and UGC regulations for autonomous institutions, this board serves as the final authority for sanctioning all end assessment examination results.

The board convenes within fifteen days of the conclusion of the End Assessment Examinations. Its primary mandate is to ensure that the evaluation process has been conducted with absolute fairness, accuracy, and in strict adherence to university norms before results are published.

Key Functions & Responsibilities

The board is entrusted with the following critical functions:

Scrutiny and Approval: To meticulously scrutinize and grant final approval for the publication of results for all PG programs.

Moderation of Marks: To review and apply moderation of marks, if necessary, as per the standardized norms and guidelines prescribed by Bharathiar University, ensuring consistency and fairness across all courses and evaluators.

Comprehensive Analysis: To conduct a detailed analysis of the overall results, identifying performance trends, success rates, and areas requiring academic attention or intervention.

Quality Assurance: To uphold the integrity and credibility of the examination system by certifying that all processes leading to the result compilation are complete and correct.

Composition of the Board

The board comprises esteemed members from within the institution and an external expert to ensure objectivity and transparency.

Members

S.No	Name	Designation	Category
1	Dr.V.Latha	Principal, CIMAT	Chairmanr
2	Dr. S. Saravanakumar	Professor, Vellakovil Arts & Science College	University Nominee
3	Dr.S.Ramachandran	Associate Professor, CIMAT	Member
4	Dr.Y.Babu Vinothkumar	Controller of Examinations, CIMAT	Member-Secretary

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ANNUAL REPORT

2016-17

2017-18

2018-19

2019-20

2020-21

2021-22

Policies & Regulations

Attendance Regulations

Category I (>75%): Eligible for all current semester subjects. Category II (65-74%): Eligible with condonation for current semester subjects. Category III (51-64%): Not eligible for condonation. Can only appear for arrear subjects. Category IV (<55%): Not eligible. Must discontinue and redo the semester.

Fee Regulations

Students will only be permitted to appear for the End Assessment Examination upon remitting the examination fee by the stipulated date through the college office or the online portal. Restriction to Take Examinations Candidates can take arrear papers along with subsequent regular semester papers. Candidates must pass a failed course within five years from the date of admission to the course.

Students Guidance & Support

1. Filling Exam Forms: Dedicated staff assist with online form filling in department classrooms to avoid inconvenience.
2. Exam Schedule & Patterns: Schedules are displayed on notice boards and the website. Specific queries are addressed on a need-to-know basis.
3. Post-Result Procedures: Clear guidance is provided on the processes for:
4. Re-totalling: Obtaining Photocopies of Answer Scripts

Grievance Redressal Mechanism

Our mechanism is transparent, time-bound, and efficient. We address grievances related to:
Online exam form errors (backlogs, elective choices, server issues).
Exam date overlaps.
Guidance on re-evaluation processes.

Examination Fee Structure - Academic Year 2025-2026 Onwards

This fee structure applies to students admitted from the academic year 2025-2026 onwards. All fees are non-refundable and must be paid along with the relevant application form.

A. CORE EXAMINATION FEES

S.No.	Particulars	Fees (₹)	Remarks
1	Application Processing Fee (Per Semester)	100	Mandatory for processing any exam form.
2	Theory Exam / Practical Exam Fee (Per Paper)	600	For MBA/PGDM programs.
3	Summer Project Evaluation & Viva Voce Fee	1,000	One-time fee for final project submission and defense.
4	Major Project Evaluation & Viva Voce Fee	1,500	One-time fee for final project submission and defense.
5	Internship / Field Work Report Evaluation	600	For programs requiring internship documentation.

B. DOCUMENT ISSUANCE FEES (One-Time Charges)

S.No.	Particulars	Fees (₹)	Remarks
6	Mark Statement (Per Semester)	200	-
7	Consolidated Mark Statement	500	Final transcript of academic performance.
8	Provisional Certificate	500	Issued upon completion of all program requirements.
9	Degree Certificate (Normal Issue)	1,000	Issued during the first convocation cycle.
10	Duplicate Hall Ticket	100	For lost or damaged hall tickets.

C. SUPPLEMENTARY & ADDITIONAL FEES

S.No.	Particulars	Fees (₹)	Remarks
11	Supplementary Exam fees	1,500	Per paper, for one arrear paper only.
12	Condonation Fee - Attendance between 65% - 74%	1,500	Requires justification and necessary proof.
-	Condonation Fee - Attendance between 51% - 64%	5,000	Requires valid Medical Certificate.
13	Late Fee for Exam Application - Submission within penalty period	500	-
-	Late Fee for Exam Application - Submission after penalty period	1,500	-

D. POST-EXAMINATION SERVICES

S.No.	Particulars	Fees (₹)	Remarks
14	Retotalling (Per Paper)	750	Application within 7 days of result declaration.
15	Photocopy of Answer Script	600	Per paper.

E. DUPLICATE & CORRECTION FEES

S.No.	Particulars	Fees (₹)	Remarks
16	Duplicate Consolidated Mark Statement (First Time)	3000 + 100 Application Fee*	-
17	Correction per Documents (Due to Student Error)	3000 + 100 Application Fee*	-

F. MISC. FEES

S.No.	Particulars	Fees (₹)
18	Medium of Instruction Certificates (Per Copy)	500
19	Transfer Certificate	250
20	Graduation Day Fees	1500

Payment Modes: Fees can be paid through the designated online payment portal/net banking/UPI.

Processing Time: Typically 15-20 working days from the date of receipt of a complete application and fee. Times may vary during peak periods.

Note: This fee structure is subject to revision as per the guidelines of the Autonomous Business School and Bharathiar University.