EXAMINATION

EXAMINATIONS GRIEVANCES REDRESSAL COMMITTEE

The function of the cell is to look into the complaints lodged by any student and judge their merit. The Grievance cell is also empowered to look into matters of harassment. Anyone with a genuine grievance may approach the department members in person or consult with the officer in charge Students’ Grievance Cell. If the person is unwilling to appear in self, grievances may be dropped in writing at the letterbox/ suggestion box of the Grievance Cell at the Administrative Block. Grievances may also be sent through e-mail to the officer in charge of the Students’ Grievance Cell.

Exam Related Grievances

i. Help the students to solve grievances related to End Semester Exam forms: Main grievances such as not finding subjects belonging to the backlog while filling out online exam forms, not seeing the elective subject as per the given a choice, overlapping of exam dates, or extension of date due to breakdown of server or interchanging of subjects are taken care by faculty/staff by conveying the same to the authority and conveying feedback to the students

ii. Guidance to the students about oral and theory exam schedules and patterns: Specific grievances addressed on a need-to-know basis.

Guidance to the students about End Semester Exam results

i. Guidance to the students about rechecking and re-evaluation process: Faculty members guide the students about the procedure/schedule. As per its system, the institute provides photocopies of the answer papers. Students take this copy to the concerned teacher, whom they go through the same and guide whether the answers are worthy of re-evaluation, rechecking or redressal.

The mechanisms for examination-related grievances are transparent, time-bound and efficient.

In our institution, the various activities related to examinations, such as checking the exam schedule, displaying the same, noting students’ grievances and dealing with them effectively, guiding students in various exam-related tasks etc., are performed systematically, in time and efficiently.

Time-bound display of all notices related to End Semester Exams

a. The sequence of activities for theory exams is as follows.

b. The institute prepares a tentative exam schedule and sends the same to the institute

c. This schedule is displayed on the students’ notice board so that grievances such as overlapping, omissions, etc., are brought to the notice of the concern.

d. This rough draft is sent back with suggestions and grievances

e. The institute corrects the mistakes and sends back the final draft to the institute.

f. This final draft is displayed on the notice board 1.5 to 2 months before the commencement of the theory exam.

g. Any other notices related to End Semester Exams are displayed on the same day they are received by the institute.

For the End Semester practical exams, the final draft is sent directly. It is displayed, and students are informed about the schedule of the exams 6-8 days before the commencement of the exams.

Help the students with End Semester Exams form filling:

The institute has deputed a dedicated clerk to oversee all End Semester Exam work activities. Exam forms are filled in a particular department classroom to avoid the inconvenience of students having to come to the office. To fill out the forms, the clerk first prepares a schedule showing the document and visits the particular class. On the given date, the clerk goes to the class and fills out the forms. Forms are filled out on an online portal provided by the Institute. Any offline work is done after form filling.

Help the students to solve grievances related to End Semester Exam forms:

Main grievances such as not finding subjects belonging to backlog while filling out online exam forms or extension of date due to a server breakdown or interchanging of subjects are taken care of by faculty/staff by conveying the same to the authority conveying feedback to the students.

Guidance to the students about oral and theory exam schedules and patterns:

The schedule is displayed on different notice boards/ College websites. Specific grievances are addressed on a need-to-know basis.

Guidance to the students about rechecking, copy viewing and re-evaluation process:

Faculty members/ Committee members guide the students about the procedure followed or the schedule of rechecking Copy viewing process and re-evaluation process as per Bharathiar University guidelines & procedure.