The function of the cell is to look into the complaints lodged by any student and judge their merit. The Grievance cell is also empowered to look into matters of harassment. Anyone with a genuine grievance may approach the department members in person or consult with the officer in charge Students’ Grievance Cell. If the person is unwilling to appear in self, grievances may be dropped in writing at the letterbox/ suggestion box of the Grievance Cell at the Administrative Block. Grievances may also be sent through e-mail to the officer in charge of the Students’ Grievance Cell.
i. Help the students to solve grievances related to End Semester Exam forms: Main grievances such as not finding subjects belonging to the backlog while filling out online exam forms, not seeing the elective subject as per the given a choice, overlapping of exam dates, or extension of date due to breakdown of server or interchanging of subjects are taken care by faculty/staff by conveying the same to the authority and conveying feedback to the students
ii. Guidance to the students about oral and theory exam schedules and patterns: Specific grievances addressed on a need-to-know basis.
i. Guidance to the students about rechecking and re-evaluation process: Faculty members guide the students about the procedure/schedule. As per its system, the institute provides photocopies of the answer papers. Students take this copy to the concerned teacher, whom they go through the same and guide whether the answers are worthy of re-evaluation, rechecking or redressal.
The mechanisms for examination-related grievances are transparent, time-bound and efficient.
In our institution, the various activities related to examinations, such as checking the exam schedule, displaying the same, noting students’ grievances and dealing with them effectively, guiding students in various exam-related tasks etc., are performed systematically, in time and efficiently.
a. The sequence of activities for theory exams is as follows.
b. The institute prepares a tentative exam schedule and sends the same to the institute
c. This schedule is displayed on the students’ notice board so that grievances such as overlapping, omissions, etc., are brought to the notice of the concern.
d. This rough draft is sent back with suggestions and grievances
e. The institute corrects the mistakes and sends back the final draft to the institute.
f. This final draft is displayed on the notice board 1.5 to 2 months before the commencement of the theory exam.
g. Any other notices related to End Semester Exams are displayed on the same day they are received by the institute.
For the End Semester practical exams, the final draft is sent directly. It is displayed, and students are informed about the schedule of the exams 6-8 days before the commencement of the exams.
The institute has deputed a dedicated clerk to oversee all End Semester Exam work activities. Exam forms are filled in a particular department classroom to avoid the inconvenience of students having to come to the office. To fill out the forms, the clerk first prepares a schedule showing the document and visits the particular class. On the given date, the clerk goes to the class and fills out the forms. Forms are filled out on an online portal provided by the Institute. Any offline work is done after form filling.
Main grievances such as not finding subjects belonging to backlog while filling out online exam forms or extension of date due to a server breakdown or interchanging of subjects are taken care of by faculty/staff by conveying the same to the authority conveying feedback to the students.
The schedule is displayed on different notice boards/ College websites. Specific grievances are addressed on a need-to-know basis.
Faculty members/ Committee members guide the students about the procedure followed or the schedule of rechecking Copy viewing process and re-evaluation process as per Bharathiar University guidelines & procedure.
Office of the Controller of Examinations, Coimbatore Institute of Management and Technology (Autonomous), governed by the regulations of the Bharathiar University, is responsible for the conduct of Continuous Internal Assessment and End Assessments Examinations, declaration of results, processing of transcripts, and organizing annual graduation. It takes several initiatives to ensure better standards by utilizing day-to-day technology for best practices and outcomes.
✓ Prepare the calendar of events.
✓ Conduct examinations for the PG program and post the results
✓ Conduct supplementary assessments for the final year students who failed in only one subject
✓ Update and implement the reforms related to examinations
✓ Convene committees/board meetings related to examinations
✓ Prepare the budgets and income/expenditure statement for the examination section
✓ Recommend the fee structure for examination and rate for remuneration for the examiners.
✓ Maintained the database of question paper setters and examiners confidentially.
✓ Printing answer booklets and grade sheets and maintaining its stocks.
✓ Appoint scribes for physically challenged people
✓ Measures the attainment of POs and COs in OBE
✓ Maintain high confidentiality in all aspects.
Controller of Examinations
The Controller of Examinations
Coimbatore Institute of Management and Technology
Coimbatore - 641 109
|Examination Committee Meeting||June / December|
|Generation of Register Number and Nominal Roll for I-year programs||September|
|Continuous Assessment Tests I, II, and III commence respectively on the 30th, 60th, and 80th working day of every semester||August / September / October|
|January / March / April|
|Issue of Examination Applications and Exam Galley||September / October|
|February / March|
|Release of Timetable for End Assessment Examinations||October / March|
|Attendance Proforma & Internal Mark Statement||7 days before the commencement of End Assessment Examinations|
|Issue of Hall Tickets||3 days before the beginning or end of Assessment Examinations|
|End Assessment Examinations – Practical & Theory||October - November|
|March - April|
|Publication of Results||On the college website – within 10 days from the last date of examinations|
|Receipt of applications for revaluation / re-totaling / obtaining photocopies of answer scripts||7 days from the date of declaration of results|
|Special Supplementary Examinations for final year students||July|
|Issue of Grade sheets||December June|
The exam committee has been formed by the direction given by UGC & Bharathiar University, which plays an essential role in finalizing all the activities of the examination section. The examination committee meeting will be convened twice in the semester and whenever necessary.
✓ Prepares the exam schedule for both CIA and EAE.
✓ Schedule the dates for submission of attendance proforma and internal marks statement
✓ Approves the nominal role of the PG program
✓ Finalize the course code and the list of courses offered for the current semester.
✓ Schedule the dates for valuation and result passing the board
|3||Dr.Y. Babu Vinothkumar||CoE||Member|
|4||Mrs. A Nivedha||ACoE||Member|
|5||Ms. K Nivetha||ACoE||Member|
|6||II MBA Student||Representative|
|7||I MBA Student||Representative|
The results passing board meeting is convened within fifteen days from the last date of End Assessment Examinations to analyze the results of the students of the PG program. The board will incorporate the moderation marks (if any), and the results of each student shall be uploaded to the college website.
Approve the results of End Assessment Examinations for publications Approve the moderation of marks given as per Bharathiar University norms. Analyze the results of all programs
|2||Dr. S. Saravanakumar||Principal-Vellakovil Arts & Science College University||Nominee|
Exam Fee Structure
Students shall only be permitted to appear for the End Assessment Examination if the examination fee is remitted through the college office or online on the stipulated date informed by 'The Controller of Examinations.
Category I: Above 75% of attendance and eligible to write the examination in current semester subjects
Category II: 65% to 74% of attendance but eligible for condonation and qualified to write the examination in current semester subjects
Category III: 55% to 64% attendance, not eligible for condonation, and qualified to write the examination only in arrear subjects and not regular subjects. Can continue the course but compensate for the loss of attendance during the next semester.
Category IV: Below 54% of attendance and not eligible to write the examination in current semester subjects, has to discontinue the course and redo the same semester during the next academic year.
a) Any candidate having arrear paper(s) shall have the option to take the examinations in any arrear paper(s) along with the subsequent regular semester papers.
b) Candidates who fail in any course shall pass the course(s) concerned within five years from the date of admission to the said course. If they fail to do so, they shall take the examination in the revised text/syllabus, if any, prescribed for the immediate next batch of candidates. If there is no change in the text/syllabus, they shall take the examination in that paper with the syllabus in vogue until there is a change in the text or syllabus. In the event of removal of that paper consequent to the evolution of regulations and/or curriculum after three years, the candidates shall have to take up an equivalent paper in the revised syllabus as suggested by the Chairman of the Board of Studies and fulfill the requirements as per regulations/curriculum for the award of the degree.
Revaluation and Re-totalling Application
Supplementary Exam Application
Correction in Certificate